Quick trick for the Calendar: Customize labels of your Activities

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Calendar is one of the features used on a daily basis. It divides in 4 views – Agenda/Day/Week/Month – to simplify the overview of activities. The following trick offers even more efficiency and provides all the important details about activities without the need to open the form itself.
While the Agenda displays all the fields from the selected entity view, the other calendar views only show the information of the first field set to, primary style. However, it is possible to create one single variable which can include information from more than one field.
This method can be applied for each entity with configured calendar dates on its view.

How to create labels with more information than just a subject

In this example the steps are described on the Appointments entity.
Step 1: Create a new view for Appointments.
Step 2: Choose what you want to see on the label by changing the row’s design in row script editor.
Create a new string variable. Add fields, space or new lines to the displayed text using the “Concat” function which combines texts from multiple strings.
For space in the text – use spacer.
For a new line in the text – use “\n”.
Check the following example to see how to create a label with the subject, location and start time of the Appointments.
Tip: Please check this blog article to see an additional example of row script use https://blog.resco.net/2015/08/11/conditional-formatting/
Step 3: Use this variable on the view and make sure its style is set to Primary.
Note: Calendar (other than the Agenda view) only shows the information (data) from the first Primary Style field of the selected view.
Step 4: Go to the Calendar section -> open the Calendar you are using in the application -> make sure your view is visible and enabled.
Step 5: Save the changes, publish your project, synchronize the application and welcome your new informative label.

The advanced way of creating custom activity labels

If you are an experienced Woodford user, you might be interested in one more way of creating customized labels for your activities.
This method uses a single action, in which you are going to create a String variable type using the “Format Text” option instead of linking together multiple strings.
Step 1: Open Row Script on your view
Step 2: Create a new string variable by choosing “Format Text” option from the available actions.
Step 3: In the text field, type what you want to see on the label; use the following syntax:

  • For records of the entity use curly brackets and specify the field the exact same way as you know it from rules; e.g. {Entity.subject} or {Entity.location}, etc.
  • For empty line use the “\n” sign
  • For additional text that is not taken from the application data, just type it into the string


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